design assistant/coordinator
mimi pineau design is a Toronto-based boutique residential interior design firm offering high-end, full‑service design and project coordination. We are looking for a professional, organized and detail-oriented assistant/coordinator to join our team
key responsibilities
- Communicating regularly and effectively with clients by telephone and email
- Overseeing client projects from start to finish and ensuring adherence to deadlines
- Coordinating project timelines including deliveries and installations
- Attending project meetings and providing documentation support
- Assisting with site measures and site visits
- Liaising with existing suppliers and initiating relationships with new suppliers
- Maintaining design sample libraries
- Entering product information and expenses into our business database, Design Docs
- Creating client proposals, vendor purchase orders, purchasing and tracking orders for multiple projects
- Assisting in sourcing furniture, fixtures and materials
- Assisting in preparing samples and documents for client presentations
- Assisting with installation days and photo shoots
qualifications
- Professional, outgoing and mature demeanour
- Previous experience in a design-related or customer service field
- Excellent written and verbal communication skills and professional phone manner
- Excellent organizational skills and attention to detail
- Ability to prioritize workload, multi task and meet deadlines in a busy environment
- Mathematical aptitude for calculating pricing, discounts, commissions, and measurements
- Keen interest in design
- Basic understanding of different materials, furniture, finishes and specifications
- Willingness to learn, be creative and take initiative
- Working knowledge of MS Office
- Knowledge of AutoCAD, SketchUp and Photoshop are strong assets
- Knowledge of Design Docs accounting software is an asset
- Valid driver’s license and access to a vehicle
- Physically able to lift and carry samples and light furnishings when required
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This is a part-time position, requiring work in-office and off-site. Additional weekday communication may occur by email and telephone outside of these hours, requiring regular monitoring and a reasonable response turnaround time.
Please submit your résumé to [email protected]
Suitable candidates will be contacted for an interview. No phone calls or visits, please.